A well-written agenda for your board meetings ensures that discussions are productive and engaging with a clear and concise plan for addressing the organization’s most important topics. A well-written agenda will keep your participants engaged, whether conducting meetings in person or via video.

A good agenda starts with an appropriate call to order which signals the http://boardmanagementtool.com/top-board-room-software-systems-available-in-the-market-2022/ beginning of the meeting as well as any other proceedings. This can include the name of the chairperson and a brief statement of the purpose of the meeting.

The next agenda for your board meeting should include a short report or presentation from the CEO or executive director on the company’s performance and key initiatives. It is also beneficial to include a section on committee reports from the finance, governance and nominating committees if necessary.

If your organization hosts guest speakers or an open forum discussion, allocate time for these. You should also leave room for announcements of any kind or felicitatory remarks. You should also allow space for future business issues that need to be addressed or followed-up on.

It is normal to get sidetracked by new topics of discussion, which could cause your group to lose momentum. Include a parking space at the end of the agenda where you can debate new ideas. It’s also a good idea to include a rough estimate of the time each item will take to discussion, since this will ensure that you don’t overrun the schedule of board meetings. To keep your agenda on course, if you’re not able to decide on an item at the board meeting, move it to the next meeting.